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Workplace Coordinator



New York, NY, USA
Posted on Friday, October 13, 2023

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, create, test, and ship better designs, together. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!

Our Workplace Coordinator will be an integral part of the Workplace team and provide administrative support to the New York hub. This role will be responsible for providing a best-in-class workplace experience for Figmates and visitors and be the first impression for those working out of and visiting our NY hub. Along with reception duties, this role will support internal events to build community and foster inclusivity, as well as work with our vendor partners including our food/snack program, custodial and mail services. This is an exciting opportunity to help shape the culture of our NY hub and work with many internal teams to establish an excellent employee and visitor experience.

This is a full time in-person role that will be based in our New York hub.

What you’ll do at Figma:

  • Greeting visitors and overseeing reception area
  • Maintaining the general upkeep of the premises
  • Creating and maintaining internal wiki pages
  • Overseeing workplace ticket system
  • Monitor and order inventory for office and breakroom supplies
  • Managing incoming and outgoing mail and packages
  • Carry out routine checks to ensure safety and security
  • Supporting exciting internal events
  • Help manage local and company-wide safety protocols around COVID-19

Some projects you could work on:

  • Creating department SOPs
  • Curating and executing a week-long event for the NY Hub

We'd love to hear from you if you have:

  • High standards of customer service and hospitality
  • Proven experience working in a professional office environment
  • Highly proficient in google applications and Mac support
  • Corporate IT SaaS application like G-suite, Dropbox, Zoom, Slack, etc
  • Independent problem-solving, self-directed.
  • Excellent verbal and written communication skills
  • Organizational and time management skills
At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the hourly base pay range stated below.

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future.

Hourly Base Pay Range (SF/NY Hub):
$42.80$62 USD

About Figma

Dylan Field and Evan Wallace co-founded Figma in 2012 with the vision of building tools for designers in the browser. Their goal was to create the first design tool that combined the accessibility of the Web with the functionality of a native app. Today Figma is a platform with tools and spaces to support the entire product development process—idea to design to build—and has simplified collaboration for companies like Microsoft, Uber, and The New York Times to name a few.

At Figma, we celebrate and support our differences. We know employing a team rich in diverse backgrounds, experiences, and opinions allows our employees, products, and community to flourish. Figma is an equal opportunity workplace—we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to participate in the interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please let your recruiter know if you require accommodation.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma's Privacy Policy.